Put your ideas here on how and what to archive in your community.
I agree with Michael that moving over to Google Apps is the best option available, unless you consider them Skynet. I considered using Google Apps for my chapter, except I want to make a case for Chapters and Communities to use alternatives to Google (which is strange coming from someone who evangelizes Google to friends).
I'm unsure if the STC Office keeps a list dating back to the start of each community and who the officers were each year. Would you know, Rachel?
That way, when you're looking for a list of past chapter presidents, and you can't find the information any other way, you look at the programs.
I found one of the best methods for doing this is signing up for Google Apps for the chapter's domain. I think nonprofits qualify for 10 free accounts. In addition to branded Gmail accounts, we have Docs, which provides a great place for archiving and sharing meeting minutes and financial documents (legal requirements), and Picassa, which provides a central place for saving photos.
I know some folks don't like Google (or Skynet, as I call them), but I like that each user has one login that grants access to many services.
Just my two cents.