We’ve been paying close attention to the news about COVID-19 (coronavirus) and are having lots of conversations about the impact it might have on STC’s Summit in May. Here are some updates.
Is Summit still happening?
As of right now, with the information available from the CDC and the Bellevue City Government, things are on track for the STC Summit to happen in May. There are currently no confirmed cases in Bellevue. We will continue to watch updates and follow the advice of experts.
If the government issues any formal domestic travel advisories in the United States, we’ll follow up with speakers and attendees right away.
How will STC ensure health and safety at the event?
Our conference team is receiving up-to-the-minute coronavirus announcements and advisories from the CDC and the Bellevue City Government, and we intend to follow their recommendations for conference organizers.
What is STC’s cancellation and refund policy?
We have extended our 1 March deadline for refunds and cancellations to address concerns to 27 March. A $150 processing fee will be applied to all cancellation requests, except in the case of visa denials, government travel restrictions due to COVID-19, or flight cancellations due to COVID-19. Cancellation requests must be received by Friday, 27 March 2020. Requests for refunds must be made in writing to email@example.com. After that date, no refunds will be made unless the Summit is cancelled by STC. (Note that cancelling your Summit registration does not cancel your hotel reservation; you must contact the hotel directly.)
What if employers won’t let staff travel?
We are hopeful that many companies will lift their travel restrictions by May, but our team is looking into options for remote conference attendance. We’ll have more to share about that in a few weeks.
Stay tuned …
We’ll stay in close touch with STC Summit enthusiasts and attendees in the coming weeks as more information becomes available. In the meantime, please don’t hesitate to get in touch with any additional concerns or questions.Update as of 5 March We look forward to welcoming you to the 2020 Technical Communication Summit & Expo in Bellevue, WA, May 15-18, for a highly engaging and rewarding convention of education researchers, practitioners, and tech comm leaders. STC’s leadership, volunteers, and staff are hard at work putting the finishing touches on the Summit’s schedule and programs, and we look forward to a successful conference. Many of you may have heard that Washington’s King County Executive, out of an abundance of caution, has issued a local emergency order to proactively prepare for COVID-19 (novel coronavirus) and enable county government to take “extraordinary measures” to fight the outbreak, including waiving some procurement protocols, and authorizing overtime for King County employees, among other powers. City of Bellevue staff continue working with and receiving information from multiple partners daily to track the current and potential effects of the virus in the community. Health agencies are also closely monitoring the situation, both globally and in the United States. Public Health – Seattle & King County has a variety of resources to help you understand what we currently know about the virus and how to protect yourself. The agency issued a news release on March 2 with details on the new cases in the Seattle area. A basic FAQ sheet can give you the facts. The fact sheet is available in multiple languages. The Public Health Insider blog has informational updates for the general public with safety tips. Misinformation and discrimination over the virus can create fear and hostility. Anti-stigma information and workplace resources can help you stay accurately informed. In addition, Public Health offers instructions for minimizing the spread of diseases (available in multiple languages). The Centers for Disease Control and Prevention offers information about travel notices and the World Health Organization offers current travel advice. At this juncture (March 5, 2020), there are no cases of the virus reported in Bellevue, and there appears to be no imminent risk of becoming infected by virtue of being in Bellevue, therefore the 2020 STC Summit is not being canceled. STC is staying informed daily and will continue to monitor statements from the City of Bellevue, the Centers for Disease Control and Prevention, and the World Health Organization regarding COVID-19. We will follow guidelines from these agencies and the local health departments in the coming weeks. [Note: We will continue to update this post as new information is forthcoming. If you have questions, please email firstname.lastname@example.org.]