Wikis > Elections
2020 STC Election

Description of Society Offices to be Filled

The following Society-level offices will be filled in STC’s 2020 election:

  • Vice President
  • Secretary
  • Director (two positions to be filled)
  • Nominating Committee (two positions to be filled)

Vice President (three-year commitment)

The Vice President serves as both a Director and an Officer of the Board. The Vice President’s duties include supporting the strategic objectives of the Society, as well as any other responsibilities assigned by the President. These responsibilities may vary from year to year. The STC Bylaws specify that the Vice President automatically progresses to President, and then to Immediate Past President. Each of these offices has a one-year term, so the person who becomes Vice President is committing to a total of three years of service.

Candidates for Vice President must be passionate about and experienced in our industry; have in-depth knowledge of Society-level processes and practices; and be experienced in implementing large business, policy, or educational initiatives outside of STC. They must have extensive leadership experience (preferably including prior STC positions at the Society or community level), should be aware of STC’s accomplishments and opportunities, and should have good ideas about future actions needed in response to trends in the profession and the needs of our members.

Secretary (two-year term)

The Secretary serves as both a Director and an Officer of the Board. The Secretary serves for a two-year term and may run for a second consecutive two-year term of office. The duties of this position include keeping minutes of all Society, Board, and Executive Committee meetings, ensuring their accuracy and safety, and distributing them in accordance with Board policies and procedures. The Secretary is also responsible for scheduling all Board meetings, working with the President to set the agenda for Board meetings, and conducting any email votes that arise.

Each candidate for Secretary should have a history of successful leadership in STC or with another organization. Leadership can be in various areas of the Society, such as local or Society-level communities and committees. In addition, candidates for Secretary should have impeccable organizational skills, be responsive across multiple forms of communication, and have experience juggling competing priorities. The Secretary should be willing and prepared to participate in Board discussions and ensure that Board meetings run according to the rules established in the STC Bylaws and in Robert’s Rules of Order. Candidates should demonstrate proven leadership skills, strategic thinking, knowledge of STC, and the ability to work effectively with a team.

Director (two-year term)

Every Director represents all members of the Society and serves as a communication link between the Board and members, communities, and any programs for which the Director has been assigned. Directors are voting members of the Board.

Each candidate for Director should have a history of successful leadership in STC or with another organization. Leadership can be in various areas of the Society, such as local or Society-level communities and committees. Proven leadership skills, proven strategic thinking, knowledge of STC, ability to speak effectively in public, troubleshooting skills, and tactfulness are assets for this position. Experience in governance, finance, or community advocacy is also helpful.

Nominating Committee Member (two-year term)

The Nominating Committee has four elected members, with two members elected each year to serve a two-year term. This rolling election format ensures a mix of new and experienced members on the committee each year (note that the Immediate Past President of the Society serves as the chair of the committee). The Nominating Committee holds an organizational meeting at the annual conference and meets by conference call regularly to carry on the committee’s business and to develop a slate of candidates for each election.

Candidates for the Nominating Committee should have an extensive network of STC members across the Society, be good judges of character and leadership potential, and have a solid understanding of how the Board works to lead Society strategy.

Prospective Board Members: What You Need to Know

Meetings. Board members are required to attend all Board meetings, unless excused by the President for an emergency situation or illness.

  • In-person meetings: The Board meets in person once a year during the annual conference, and usually at one other time during the Board year.
  • Monthly meetings: The Board also holds monthly meetings by conference call.

Employer support. All candidates need reasonable freedom of action at their jobs so, if necessary, they can handle Society business at the workplace. Candidates should expect to spend a minimum of 10-12 hours per month on STC business (more for President, Secretary, and Treasurer), yet much of it can be done from home. They also may need employer support or personal funds to cover some of their membership and travel expenses.

Membership requirements. The STC Board of Directors depends on experienced business, academic, and Society leaders. All candidates must be regular members with one full year of Society membership at time of consideration for candicacy, have experience working at a strategic level; be comfortable making decisions collaboratively, and be focused on outcomes. They should have Society-level leadership experience, as well as professional skills in managing people, projects, and budgets. Being an STC Board member is a chance to leverage these skills, to learn how to lead a nonprofit organization, and to ensure that the Society continues providing members with a high level of opportunities and services.

Travel and expense reimbursements. Board members and Nominating Committee members may receive a reimbursement to help with some of the expenses associated with attending face-to-face meetings. In most cases the reimbursement amount does not cover all travel and associated expenses. The Board establishes the amount each year during the budget review process. In past years, extra allowance was given to Board members and Nominating Committee members based outside of North America.

In addition, you should be aware that STC is a 501(c)(3) nonprofit, educational, and charitable organization. Therefore, for residents of the United States, the portion of your expenses not reimbursed (other than personal services) that is more than the value of the benefit you receive may be deducted as a charitable contribution on your federal income tax return. Your personal financial advisor or tax preparer can provide details.

Additional resources. If you have questions about Board or Nominating Committee service, current and past members are willing to share their experiences. You may contact members of the current Board for more information by looking them up on the STC website at https://www.stc.org/about-stc/board-of-directors/.

Questions. For additional questions about the election process, or if you’d like to nominate yourself or another member, please contact Nominating Committee Chair Jane Wilson at jwilson.stc@gmail.com before 30 August 2019.

Election Forum. Members can submit questions for the candidates via the Election Forum.