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Roger Renteria
As chapter secretary, I'm trying to keep as much of the Kachina Chapter digital documents. Right now it's saved in three locations, password protected online, my computer, and external HDD. There is hardly much, except what exists on the website...but it is worth a start.

I agree with Michael that moving over to Google Apps is the best option available, unless you consider them Skynet. I considered using Google Apps for my chapter, except I want to make a case for Chapters and Communities to use alternatives to Google (which is strange coming from someone who evangelizes Google to friends).

I'm unsure if the STC Office keeps a list dating back to the start of each community and who the officers were each year. Would you know, Rachel?
Friday, 27 July 2012 06:03
 
Rachel Houghton
One of the best pieces of advice I got from the 50th anniversary celebration was that if your chapter does awards banquets (or any kind of banquet that have a program), include the current slate of officers in the program.

That way, when you're looking for a list of past chapter presidents, and you can't find the information any other way, you look at the programs.
Tuesday, 10 July 2012 12:26
 
Michael R. Opsteegh
I've been leading the imitative to archive information for my chapter. This year marks our 50th anniversary, and yet so few of our historical artifacts can be located. Most of them have left with various members.

I found one of the best methods for doing this is signing up for Google Apps for the chapter's domain. I think nonprofits qualify for 10 free accounts. In addition to branded Gmail accounts, we have Docs, which provides a great place for archiving and sharing meeting minutes and financial documents (legal requirements), and Picassa, which provides a central place for saving photos.

I know some folks don't like Google (or Skynet, as I call them), but I like that each user has one login that grants access to many services.

Just my two cents.
Wednesday, 13 June 2012 15:54